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Polish Data Protection Authority reaffirms personal data rules when recruiting

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The Polish Data Protection Authority (‘UODO’) has issued a statement highlighting that employers should not :

  • obtain data that is not needed for the purposes of recruitment
  • rely on consent for the processing (unless the applicant agrees to the retention of their data for the purposes of future recruitment for a specified period)
  • obtain personal data which is unrelated to the purpose of hiring, such as a photo, or information on pending and unfinished criminal proceedings.
  • contact previous employers who provided references to obtain additional information about the applicant

Insight

It is surprising and disappointing that this regulator needed to emphasise to employers, more than two years after the GDPR came into effect, that the consent of job applicants is not an appropriate lawful basis to process their personal information. Unfortunately, it is still often the case that as part of a recruitment process, more information is collected than is needed and that the CVs etc of unsuccessful applicants are kept, usually without their knowledge, on the basis that ‘something else may come up’.

We were looking for a virtual DPO service that offered all of the benefits of a fully qualified data protection lawyer, without the overheads of an in-house hire. The DPaaS solution from norm. has been invaluable in helping us to ensure we respect the integrity of our customers’ personal information, while using it to continue to deliver differentiated products and services which support our growing customer base.

Mike Whitfield, Compliance Manager
Marmalade

I’m thrilled to have signed off on the CSaaS offering.  I’m looking forward to having the most complete cyber security package for the mid-market and continuing our successful working relationship with norm.

Richard Taylor, CIO
Summit Therapeutics

CSaaS allows me to step away from multi-vendor management as the Security Operations Centre coordinates all of the technology for me.

David Vincent, CTO
Perpetuum

We were in the market for an independent Data Protection Officer service that was well versed with both UK and EU regulators. We’re thrilled to have acquired this service knowing that an expert is available 24/7.

Suzanne McCabe, Head of Project Management
James Hambro & Partners

Norm’s penetration testing layer, along with the suite of CSaaS modules has enabled MA to exceed all its audit requirements for its major clients.

Rob Elisha, ICT and CRM Manager
Montreal Associates

The speed of your Data Protection Officer’s response was very impressive – it was far quicker than I would have expected even from an in-house DPO

Will Blake, Director of Technology and Analytics
CRU Group